Legal administrative assistant in Litigation

Performs full legal administrative work in a responsible and confidential manner for one or more professionals, or to a specific department. This position receives some direction and guidance; but most tasks and objectives are accomplished independen

Responsabilities

  • The incumbent's responsibilities may include but are not limited to the following:
  • Organize and expedite the flow of work through the professional’s office, initiating follow-up action.
  • Exercise initiative and judgment to relieve professional of administrative detail.
  • Liaise between the professional’s various internal and external individuals, groups and clients at all levels.
  • Prepare legal documents to general precedents or instructions from professional.
  • Draft and type letters, memos and other documents of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
  • Take and transcribe dictation of a highly technical and/or confidential nature.
  • Forward or respond to routine correspondence not requiring the professional’s attention.
  • Manage the bring forward or diary system/database to ensure important dates/deadlines are met.
  • Prepare special reports, which may include gathering, analyzing and summarizing data.
  • Prepare followup information for the legal assistant to ensure the continuation of workflow upon the legal assistant’s return to work.
  • Any other duties as required.

Qualifications

  • Required knowledge, skills and abilities:
  • Ability to communicate effectively with other firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
  • Ability to use discretion when dealing with confidential information.
  • Capacity to work independently, as well as in a team environment.
  • Produce a high quality and quantity of work product, occasionally under tight timelines.
  • Able to prioritize and redefine priorities when necessary.
  • Handle stress in a business-like manner.
  • Knowledge of Microsoft Office Suite.
  • Bilingualism (French/English) may be required in some offices.

Education:
Legal Assistant Certificate/Diploma.
Experience:
Two (2) years or more of experience as a legal administrative assistant.
We will look at your profile attentively. However, please note that only the selected candidates will be contacted.

 


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